October 2017 Minutes

Present:

Brian Decker
Anna Carey
Eric Guy
Allison Anderson
David Klecha
Amy Sexsmith
Cylithria DuBois (remote)

Meeting Called to order at 11:28am by Brian

Brian moves to approve last meeting’s minutes, Eric seconds, 7-0 voting to approve.

President’s Report:  Nothing new to report.

Treasurer’s Report:  Still a company in the State of Michigan. Went to the storage cube and paid out through August 4, 2018. No discount for prepay, but we did lock in the current rate.

ConChair Report: We are still having a con. Things are starting to fall into place. Meeting today following Board meeting. 

Old Business:

Incorporation: In good standing as a non-profit company with State of Michigan, but not with Feds/IRS due to non-filing of taxes. One option is to try to retro file taxes and write a letter begging forgiveness. Unlikely to succeed. Second option is to fold AASFA and stand up a new company. Third option is to do nothing and carry on as an association of friends who hold a couple of parties every year, one of them very big. Suggestion that we wait until after the con to take actual action in order to maximize board member bandwidth. Brian suggests everyone mull over the options, including incorporating 501(c7). Tabling to next meeting for any actual votes.

Picking a ConChair for 2019: Jeff is a no-go for 2019, Eric might be willing but prefers 2020. Eric is renewing offer to co-conchair. Amy is willing to do it again. Dave moves to name Amy ConChair for 2019. Eric seconds. Vote 6 in favor, 1 abstaining. Motion passes.

New Business:

New meeting time tabled until ConCom meeting discussion.

Motion to close the meeting at 12:00 by Brian, seconded by Anna, 7-0 approve.